In 29% of the projects deemed as “failures” reviewed in this 2017 study, inadequate/poor communication was cited as the primary cause of failure. That’s nearly one-third! Here are 5 ways to prevent communication breakdowns and set yourself up for success.
July 13, 2023
One of the best things you can do to avoid unnecessary communication breakdowns is to have a clear and well-outlined communication plan. This is one of the first things you should do before digging into the project.
When creating this plan, you’ll want to customize it so that it works for your particular situation, however, it should include some of these basics in one form or another:
Establishing which channels to use for which types of communication is key to avoiding a communication breakdown. Although tools like email are great for some communication types and content, they probably shouldn’t be your only option.
At Vibe High, our communications practices include multiple channels to keep communication as organized and streamlined as possible. The channels that we use and their purposes are:
These channels are what work for us, but the most important thing is that the tools you use help you stay organized and that you’re assigning a communication channel that suits the type of communication.
You can’t have effective collaboration without good communication – they are a package deal.
Project management tools will allow your team to easily communicate and collaborate on projects within a single platform. When we are starting a project we always consider the technology resources that we need which includes a collaborative project management tool to make our communication processes as seamless as possible. We share more about our favourite project management tool here!
The key to selecting a tool that’s right for you and your project is to make sure it fosters a cohesive and collaborative environment while also promoting task ownership and responsibility among team members.
Leaders that communicate well with their team members often have the practice laced into their work culture. In order to see a positive change in the way you communicate, you have to commit to developing that culture of strong communication which means:
You, as a leader, should always be aware of communication weak points. This means adjusting your practices to fix the issue. The most important thing to note is that you should always be practicing intentional and deliberate communication.
Deliberate communication is well thought out and purposeful. Think about how your message will be perceived by the receiver. Is it necessary, clear, and precise?
Meetings can be overused but they can also be underused! Meetings can be a great tool for bringing team members up to speed on project updates and processes and, they can provide great opportunities for collaboration – if planned and run correctly! When trying to decide how to incorporate meetings into your communication plan keep these things in mind:
Effective communication is crucial to the success of all projects. At Vibe High, we make a point of providing clear, candid, proactive, and timely communication to ensure the success of our client’s projects.
If you’re interested in getting some support getting things done, reach out to us to discuss our guided accountability and project management package or project management services. Book a complimentary consultation today.